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Enrolment Policy

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1

February 2010

St. Mochulla's N.S.


Enrolment Policy

section 1: General Information

1. Introduction

This enrolment policy is set out in accordance with the provisions of the Education Act (1998). The Board of Management trusts that by so doing parents will be assisted in relation to enrolment matters.  The chairperson of the Board of Management, St. Mochulla's N.S.Tulla, and the principal teacher, Brian Culloo, will be happy to clarify any further matters arising from the policy.

St. Mochulla's N.S. operates under the Rules for National Schools, The Education Act (1998), The Education Welfare Act (2000), enacted sections of The Education of Persons with Special Education Needs Act (2004), all relevant equality legislation and Department of Education and Science (DES) Circulars.

School Name: St. Mochulla's N.S.

School Roll Number: 20075T

School Address: Ennis Road, Tulla. Co. Clare

Telephone No.: 065 6835840

Denominational Character: Roman Catholic

Name of Patron: Bishop K. O'Reilly

Total No. of Teachers: 14

Range of Classes Taught: Infants to sixth.

Gender Orientation of School: Mixed

The school depends on the grants and teacher resources provided by the Department of Education and Science and it operates within the regulations laid down, from time to time, by the Department.  School policy has regard to the resources and funding available.

The school follows the curricular programmes prescribed by the Department of Education and Science, which may be amended from time to time, in accordance with Sections 9 and 30 of the Education Act (1998).

Within the context and parameters of Department regulations and programmes, the rights of the patron as set out in the Education Act (1998), and the funding and resources available, the school supports the principles of:

  •  inclusiveness, particularly with reference to the enrolment of children with a disability or other special educational need;
  •  equality of access and participation in the school;
  •  parental choice in relation to enrolment; and
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Mission Statement

St. Mochulla's N.S. is a co-educational, rural primary school with a Catholic ethos under the patronage of Bishop Kieron O'Reilly, Bishop of Killaloe.

Our School provides an education founded on an appreciation of childhood and family. It fosters an environment that values the physical, emotional, social, spiritual and intellectual growth of children. This requires the creation of a school community where the human differences present in our school and in our society are acknowledged, respected, esteemed and viewed as essential, and where ideas and behaviours that oppress others are challenged and addressed through an educational process. These differences include but are not limited to: race, gender, ethnicity, cultural, social, lifestyle, economic and religious, as well as the variety of physical, intellectual, and spiritual qualities that make unique individuals of us all.

Catchment Area

The school catchment area is recognised as the parish of Tulla and such areas, designated for school transport reasons, as being nearer to the closed schools of Knockjames, Drumcharley, Fortane and Maghera than any other school. The Board of Management acknowledges the constitutional right of parents/guardians with regard to the right of choice of school.

section 2: Enrolment Procedures

Application Procedure

In January of each year the Principal writes to those who have completed a pre-school census form.  Also notification will be entered in the Parish newsletter also in the local newspaper inviting applications for enrolment. All who contact the school will be told

1. Closing date for receipt of applications.

2. That they will be notified within 21 days from the closing date if they are being offered a place.

3. Given or posted an enrolment application form (Appendix i)

Provision of Key Information by Parents/Guardians

The school has a specific enrolment application form (Appendix 1). A copy of this form may be obtained by contacting the school office by phone or by post.

A registration form (Appendix 2) also forms part of the enrolment procedure. This form will accompany the letter of offer that will be sent to parents/guardians of successful applicants. The completed registration form must be returned to the school within the timeline specified in the letter of offer. Failure to do so will be interpreted as a refusal of the offer to enroll.

The address at which the applicant resides will be the address used by the school for correspondence regarding enrolment.

The completion of an enrolment application form or the placement of your child's/ward's name on a list, however early, does not confer an automatic right to a place in the school.

Decision Making

Decisions in relation to applications for enrolment are made by the Board of Management in accordance with school policy.  The Board will notify parents of their decision within 21 days of the closing date for the receipt of applications.

 

The Board will have regard for relevant Department of Education and Science guidelines in relation to class size and staffing provisions and/or any other relevant requirements concerning accommodation, including physical space and the health and welfare of children.

The Board is bound by the Department of Education and Science's Rules for National Schools which provides that pupils may only be enrolled from the age of 4 years and upwards, though compulsory attendance does not apply until the age of 6 years. Children applying to enroll in St. Mochulla's N.S. must have reached the age of 4 years by August 31st of the year they will commence school.

In the event that applications for enrolment exceed/is expected to exceed the number of places available the following decision making process will apply.

  • Children from the catchment area as outlined above.
  • Siblings of pupils who are or have attended St. Mochulla's.
  • Children of Staff members.
  • Lottery- for remaining places or where any of the above categories exceed available places.
  • Should a place not be available, parents will be notified of section 2 of the appeals procedure.

The Board of Management reserves the right to determine the maximum number of children in each separate classroom bearing in mind Department and Education Guidelines in relation to class size and staffing provisions. Other factors that may be considered are:

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Admission Day/Date

Junior Infants, with the exception of students transferring from another school, may only be admitted to the school prior to 12th September.

Enrolment of Children with Special Needs

On enrolment of children with special needs the Board of Management will request a copy of the child's medical and/or psychological report or where such a report is not available, will request that the child be assessed immediately.  The purpose of the assessment report is to assist the school in establishing the educational and training needs of the child relevant to his/her disability or special needs and to profile the support services required.

Following receipt of the report, the Board will assess how the school can meet the needs specified in the report.  Where the Board deems that further resources are required, it will request the Special Education Needs Organiser (NCSE see Circular 01/05) to provide the resources required to meet the needs of the child as outlined in the psychological and/or medical report.  These resources may include for example, access to or the provision of any or a combination of the following: visiting teacher service, resource teacher for special needs, special needs assistant, specialised equipment or furniture, transport services or other.

The school will meet with the parents/guardians of the child and with the SENO to discuss the child's needs and the school's suitability or capability in meeting those needs.  Where necessary, a full case conference involving all parties will be held, which may include parents, principal, class teacher, learning support teacher, special class teacher, resource teacher for special needs, Special Educational Needs Organiser or psychologist, as appropriate.

It may, in certain circumstances, be necessary for the Board of Management to defer admission of a child pending the completion of an assessment report and/or provision of the necessary resources by the Department of Education and Science.

Pupils Transferring

Applications for enrolment during the school year will be considered subject to school policy, available space and the provision of information concerning attendance and the child's educational progress.

Such applications will only be considered for admission on the first day of each new term unless the applicant is newly resident in the area.

Code of Behaviour

All offers of enrolment are subject to acceptance of the School's Code of Behaviour, a copy of which is appended to this policy.

Section 3: Appeals

The Board of Management of St. Mochulla's N.S. in compliance with section 19(3) of the Educational Welfare Act 2000 will make a decision in writing in respect of an application for enrolment within 21 days of the closing date for the receipt of enrolment applications and will inform the parents/guardians in writing of that decision.

Parents/guardians will be informed of their entitlement to appeal a decision of the Board of Management in relation to a refusal to enrol in the letter issued 21 days after the closing date for the receipt of applications. (Please note the address at which the applicant resides will be the address used by the school for correspondence regarding enrolment).

If the Board of Management refuses to enrol a student in the school, the parent/guardian of the student may appeal the decision at local level. The appeal must be submitted within 10 days of the date of the refusal to enrol. It must be made in writing, addressed to the Chairperson of the Board, and clearly state the grounds for the appeal. The Board of Management will respond within 10 days of the receipt of such an appeal.

If following the conclusion of the appeal procedures at school level, a parent/guardian is dissatisfied with the decision made that parent/guardian has a statutory entitlement under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act 2007, to appeal that decision to the Secretary General of the Department of Education and Science. It should be noted that such an appeal must be lodged within 42 days of the schools refusal to enrol.

Details on appealing decisions on enrolment under section 29 of the Education Act (as amended by Section 4 of the Education (Miscellaneous Provisions) Act, 2007), are available on the Department of Education and Science website at www.education.ie

Section 4: Exceptional Cases

The Board of Management of St. Mochulla's N.S. reserves the right to refuse enrolment or, to rescind an offer of enrolment to any child, in exceptional cases.  Such an exceptional case could arise where either:

1. The child has special needs such that, even with additional resources available from the Department of Education and Science, the school cannot meet such needs and/or provide the student with an appropriate education, or

2. In the opinion of the Board of Management, the student poses an unacceptable risk to other students, to school staff or to school property.

Section 5: Policy Approval/Ratification

The policy was ratified by the Board of Management of St. Mochulla's N.S. (to be ratified)

Signed: __________________________________ Chairperson, Board of Management 



Appendix (i)

St. Mochulla's N.S.

Enrolment Application Form

Pupil's Details

Pupil's First Name:        _________________________   Surname:           _________________________

Date of Birth:                 _________________________   Gender:  _________________________

Address            ___________________________________________________

__________________________________________________________________________________________

Name and class of Sibling(s) currently enrolled: ____________________________________________________

Parish in which the pupil resides _____________________________________________________________

Parent(s)/Guardian(s) Details:

  1. Name:   _______________________________________ [  ] Parent  [  ] Custodian  [  ] Legal Guardian

Address:           ____________________________________________________________________________

Home Tel. __________________ Mobile __________________      Email._________________________________

  1. Name:   _______________________________________ [  ] Parent  [  ] Custodian  [  ] Legal Guardian

Address: _____________________________________________________________________

Home Tel. __________________ Mobile __________________ Email. ____________________

Signature 1:       __________________________              Signature 2:       _________________________

Date:                _________________                                          Date:                _________________

Completed enrolment applications must be returned to St. Mochulla's N.S. Ennis Road, Tulla. Co. Clare ..... Successful applicants will be notified by.....

Appendix(ii)

St. Mochulla's N.S.

Registration Form

Pupil Name                 ……………………………………………………..

Pupil's PPS No           ……………………….

  • Date of Birth    ………………………. Must include a copy of Birth Certificate.

Religious Denomination          ……………………………….

  • Copy of Baptisimal certificate required if child baptised in parish other than Tulla.

Nationality ……………………………………….

Parent(s) Guardian(s) Details:

  1. Name: ____________________________________Parent ? Custodian ? Legal Guardian ?

Address: _______________________________________________________

Home Tel: _______________________________  Mobile ____________

Email ___________________________________

2. Name: ____________________________________Parent ? Custodian ? Legal Guardian ?

Address: _______________________________________________________

Home Tel: _______________________________  Mobile ____________

Email ___________________________________

Signature 1:       _____________________                      Signature 2: ___________________

Date     _________________                              Date     ______________

If pupil attended a previous school(s), please give details.

Name & Address of School             ………………………………..

Class in which enrolled                               ………………………………..

If pupil attended a Playschool or Montesorri, please give details.

  • If your child has had an educational assessment, please forward a copy of this, to school.
  • Any other information relevant to your child's education or wellbeing, should be notified to the school principal.

Medical History

Is your child taking medication for a current or recurring medical condition?

Does your child suffer from any other medical condition? E.g. Asthma, allergy etc.

If "Yes" please supply details.

………………………………………………………………………………………………………………………………………………………………………………………………………………

Name, address and telephone number of family doctor.

…………………………………………………………………..

Please ensure that the all information is accurate, as this will be entered into school records.

Signed ……………………………………………. (Parent/Guardian)

Date                …………………………….

Appendix (3)

Code of Behaviour

(currently under review when ratified, will be distributed to parents.)


Appendix (iv)

Guardianship Information

St. Mochulla's N.S.

Everyone who is a legal guardian, whether custodial or non-custodial has (in the absence of a Court Order limiting these rights) the same entitlement to participate in decisions about a child's education and receive, or have access to, information about the child. This form has been devised to facilitate St. Mochulla's in determining the individual arrangements/agreements in place in respect of each child attending this school. All information provided in this form will be dealt with in a confidential manner and will only be communicated to members of staff other than the Principal on a need-to-know basis.

Pupils Name

Class

Address at which the pupil resides during the school week:

Telephone:

Email

Mobile

Name(s) of Custodian(s) of Pupil:

Mother  

(  ) Father (  )  Other (  )

Legal Guardian(s) 

Name of Legal Guardian (1)

[   ] Mother     [  ] Father    [   ] Other

Address

Telephone

Email

Mobile

Name of Legal Guardian (2)  

[   ] Mother     [  ] Father    [   ] Other

Address

Telephone

Email

Mobile








Guardianship Information Template

Receipt of School Communications (please tick the appropriate box to indicate your preference)

[   ]       All information to be sent to the primary custodial guardian only.

[   ]       All information to be sent to the primary custodial guardian and information of an important nature    (school reports, notice of school events, information pertaining to religious education and SPHE,     correspondence regarding behaviour or special educational needs) to be sent to the non-custodial            guardian.

[   ]       All information, both day-to-day and of an important nature to be sent to both guardians.

[   ]       If the pupil resides with a person or persons other than their legal guardian(s) please

indicate your agreement (as legal guardian(s) of the child) to the custodian of the pupil also receiving copies of all information.

Consent Forms (please tick the appropriate box to indicate who will be responsible for signing consent forms)

[   ]       The primary custodial guardian

[   ]       The non-custodial guardian

[   ]       All guardians

It should be noted that in the event the consent of both guardians is required a child will be prohibited from engaging in an activity unless written consent has been received from both guardians.

Collection of Pupil from School:

In the event the pupil is being collected from the school premises prior to the end of the school day, written notification from the legal guardian should identify who will collect the child.

Signature(s):

Legal Guardian (1)

Date:

Legal Guardian (2)

Date:

You are kindly requested to provide the school with copies of any Court Orders that may be in place restricting a guardian's access to, or communication with the pupil.


Appendix (v)

Letter to Accompany Registration Form.

Dear Parents

We are delighted to inform you that your application has been successful, subject to full completion of the attached registration form and presentation of all necessary documentation.

Please check you have included the following.

  • Completed Registration/Medical form.
  • Civil Birth Certificate.
  • Baptismal certificate, if applicable (for those children baptised out side the parish of Tulla).
  • Educational reports if applicable.
  • Guardianship form if applicable.

For further details, please contact the school on 065-6835840.

Thank you for your co-operation

Yours sincerely

________________

Brian Culloo

Principal